ESI Registration | Bright Advis

Introduction

The Employees’ State Insurance (ESI) Registration is a crucial legal requirement in India established under the Employees’ State Insurance Act, 1948. It is managed by an autonomous authority ‘’Employee State Insurance Corporation’’which lies under the jurisdiction of the Ministry of Labour and Employment. It provides social security and health insurance benefits to employees and their families. ESI is mandatory for businesses and establishments employing ten or more individuals, and in certain areas, the threshold may be twenty.

The ESI scheme offers a range of benefits, including medical, sickness, maternity, disablement, and dependent benefits. Both employers and employees contribute to the ESI fund, with the employer’s contribution being a percentage of the employee’s salary. This fund serves as a financial safety net for employees during times of illness, disability, or other contingencies.

Eligibility

These criteria ensure comprehensive social security coverage and healthcare benefits for eligible employees, fostering a safer and more secure work environment.

ESI registration is applicable to establishments with more than 10 workers, and in certain regions, this threshold is set at 20 employees.
Employees with a gross monthly salary up to Rs. 21,000 are eligible for ESI coverage, facilitated by their employers.
To qualify for ESI registration, the establishment must be registered with the Employees' Provident Fund Organization (EPFO).
The contribution to ESI is calculated at 6.5% of the gross salary, with employers contributing 4.75% and employees contributing 1.75%.
In industrial units where there is a potential risk of injury or health issues, mandatory ESI registration is required for all employees earning a salary less than Rs. 21,000.

We guarantee 7 day registration of your Employees' State Insurance (ESI)

Documents Checklist

We have compiled a detailed list of documents required to obtain ESI Registration

For Businesses

process

Registration Process

in 3 Simple Steps

At Bright Advis, we have simplified the entire registration process of Employees’ State Insurance (ESI) Registration into 3 simple steps. This makes your journey smooth, structured and easy.

benefits

What's Good about ESI Registration

Maternity Benefits

Pregnant women covered under ESI registration are entitled to maternity benefits, which are payable for up to twenty-six weeks. This duration can be extended by an additional 30 days based on medical advice. To qualify for these maternity benefits, employers need to contribute their wages for a minimum of 70 days in the preceding two contribution periods.

Medical Benefits

Employees covered under ESI are entitled to medical benefits, including free medical treatment for themselves and their families. With a focus on preventive and curative healthcare, ESI's medical benefits contribute significantly to creating a healthier and more secure environment for employees and their families.

Reduced Financial Burden

The reduced financial burden ensures that they can avail themselves of medical services, including hospitalization, diagnostic tests, and prescribed medicines, without worrying about exorbitant costs. By sharing the healthcare expenditure, ESI registration fosters a more equitable distribution of financial responsibilities, creating a balanced and supportive framework for employers and employees alike.

What do you get

when you register with our help

Register your ESI Registration

When you obtain your ESI Registration with the help of Bright Advis, you not only get the items mentioned on the side, you also get a friend who advices, guides and helps you grow into a great business.

Why Bright Advis

There are many reasons why clients choose Bright Advis, but from our experience we have listed the four main reason why you should go with us.

Bright & Knowledgeable

Bright Advis delivers high quality financial services by a team of bright and knowledgeable experts.

Always happy to help

Bright Advis commit to provide dedicated support and assistance to our clients.

Professional & Approachable

We maintain a high level of professionalism while being easily approachable for our clients.

Easy & Quick

We focus on streamlining and simplifying the complex processes for our clients.

Frequently Asked Questions

What is the ESI scheme?

The ESI scheme is a comprehensive social security scheme that is designed to accomplish the task of socially protecting the employees in the organized sector against the event of sickness, maternity, disablement, and death due to employment injury.

Who is not eligible for ESIC registration?

The ESIC scheme does not cover the workers or the employees that earn more than Rs.21,000 per month and in the case of a person with disabilities, the maximum wage is Rs. 25,000

Is the family of the employee covered under ESIC?

The employee insured person and the family are entitled to avail medical benefits from the very first day of his or her joining the insurable employment.

Is ESI Registration mandatory?

Yes, the statutory responsibility of the employer under section 2A of the Act read with the regulation 10-B to register their Factory/ Establishment under the ESI Act within 15 days from the date of applicability to them.

What is the contribution of the employee to ESIC?

From the total of 6.5% for ESI contribution, only 1.75% is deducted from the salary of the employee whereas the rest is contributed by the employer.

ESI Registration - A Complete Guide by Bright Advis

Employee State Insurance (ESI) registration is a mandatory requirement for specific businesses operating in India. ESI is a self-financing social security and health insurance scheme designed to protect employees against financial distress due to illness, maternity, disability, or workplace injuries. Managed by the Employees’ State Insurance Corporation (ESIC), this system is governed under the ESI Act, 1948. Every organisation with more than 10 employees (in some states 20) and having a salary of ₹21,000 or less must register for ESI. At Bright Advis, we help businesses across India complete their ESI registration in a smooth and professional manner.

What is ESI Registration?

ESI registration is a legal process that allows eligible organisations to register under the Employee State Insurance Act. Once registered, the employer and the employee both contribute to the ESIC fund, enabling employees to access medical and monetary benefits. Employers contribute 3.25% of wages, while employees contribute 0.75% of their wages. The registration is crucial for compliance, and failure to do so can attract penalties.

ESI Full Form and Its Purpose

The full form of ESI is Employee State Insurance. The core purpose of the ESI scheme is to offer financial protection and medical benefits to employees and their dependents. This includes outpatient and inpatient treatment, maternity leave, sickness leave, disability benefits, and even funeral expenses. ESI ensures social security for the workforce and creates a safety net that benefits both employers and employees in the long term.

Importance of ESI Registration for Employers

It is compulsory for employers falling under the ESI Act to register their organisation. Not only does this ensure compliance with Indian labour laws, but it also enhances employee satisfaction and trust. By registering for ESI, employers contribute to a better working environment and safeguard their workforce against unforeseen health-related expenses.

Documents Required for ESIC Registration

Certificate of Registration (for Companies/Partnership Firms/Establishments)
GST Registration Certificate
PAN card of the business and employer
Address proof of the establishment
Bank details of the company
List of all employees along with their compensation details
Employee Aadhaar card copies
Details of the Board of Directors or Partners

These documents must be accurate and updated to avoid any delay or rejection during the application process.

Step-by-Step ESI Registration Process

Create an Account on the ESIC Portal: Visit www.esic.in and create a user ID and password.
Fill the ESIC Application Form: Enter essential business details like name, type, PAN, address, and employee data.
Upload Required Documents: Ensure that all supporting documents are legible and up-to-date.
Receive the ESIC Code Number: A 17-digit number is issued upon approval — unique to each unit.
Issue ESI Cards to Employees: These cards allow employees to claim benefits and access hospitals.

ESIC Application Form – Key Details

The ESIC application form is a critical document that captures all relevant business and employee information. Accuracy in filling this form ensures that the application is not rejected. Bright Advis can assist you in completing this form efficiently and error-free.

Benefits of ESI Registration

Comprehensive medical care for insured employees and their families
Cash compensation during medical leave (up to 70% of salary)
Maternity benefits for female employees
Coverage for temporary or permanent disabilities
Financial support to dependents in case of death due to employment injury
Reimbursement of funeral expenses

Eligibility Criteria for ESI Registration

Establishments employing 10 or more individuals (or 20 in some states)
Employees earning ₹21,000 or less per month (₹25,000 for persons with disabilities)

Once eligible, it becomes mandatory to register under the ESI Act. Non-compliance can lead to legal consequences.

How to Register for PF Account vs. ESI Account

While PF (Provident Fund) registration ensures post-retirement financial benefits, ESI offers medical security. Both follow similar procedures but are handled on different portals — EPFO for PF and ESIC for ESI. Bright Advis can help you with both registrations under one seamless process.

Issuance of ESI Certificate

Upon successful registration, an ESI certificate with a 17-digit code is issued. This certificate serves as proof of compliance and must be displayed at the business premises. It is also required during inspections or audits.

Penalties for Non-Compliance

Hefty monetary fines
Interest on delayed payments
Legal prosecution and penalties under the ESI Act

To avoid these consequences, timely and accurate registration is crucial.

Bright Advis – Your Trusted Partner for ESI Registration

We at Bright Advis specialize in helping startups and growing businesses navigate India’s legal and compliance framework. Our experts will manage everything — from documentation to filing and final approval. With a pan-India presence and extensive experience, we ensure that your ESI registration is completed without delay or errors.

Frequently Asked Questions (FAQs)

What is ESI registration? It is the process by which eligible companies register with ESIC to offer medical and monetary benefits to their employees.
Who is required to register for ESI? Any organisation with more than 10 employees (20 in some states) earning ₹21,000 or less per month.
What are the benefits of ESI? Medical care, sickness benefits, maternity benefits, disability support, and dependents’ benefits.
How long does ESI registration take? Typically 5–7 working days if all documents are in order.
Can Bright Advis help with PF and GST registration too? Yes, we offer end-to-end compliance solutions for startups and businesses across India.

Bought Together

There are many reasons why clients choose Bright Advis, but from our experience we have listed the four main reason why you should go with us.

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